ASTVCC Constitution

Revised: February 2008

We, the Associated Students of Treasure Valley Community College, do ordain and establish this Constitution stated below to ensure that we are suitably represented and have the ability to exercise our rights of free inquiry and free speech in a responsible manner; to participate in decisions concerning our education at Treasure Valley Community College and the general welfare of this institution; and to provide varied opportunities for the continuing personal, social, educational, recreational, and cultural development of students.

Article I: Name, Purpose, Powers, and Membership

  • Section 1

    The name of this organization shall be the Associated Students of Treasure Valley Community College hereafter referred to as ASTVCC.

  • Section 2

    The purpose of the ASTVCC Student Government is to be of service to students throughout campus, the community, and in legislative affairs with other state colleges and universities. In addition, the ASTVCC Student Government shall be the representatives for students and foster cooperation among students, staff, faculty, administration, and the Board of Education.

  • Section 3

    All powers granted herein shall be vested in the ASTVCC Student Government. This body is to be considered a single legislative body which is charged with the responsibility to administer its programs and funds in compliance with the rules and regulations prescribed by the Community College Board of Education and the state of Oregon.

  • Section 4

    All students of Treasure Valley Community College, upon paying services and activities fees shall be members of this organization and subject to the Treasure Valley Community College Student Freedoms, Rights, and Responsibilities. Back to Top

Article II: Colors and Team Name

  • Section 1

    The official colors of Treasure Valley Community College shall be orange and white with navy blue as a contrasting color. The team name and mascot shall be chukars.Back to Top

Article III: Structure and Meetings of Student Government

  • Section 1

    The Associated Student Government shall be composed of seven (7) members with voting rights and a Government advisor with non-voting rights. A Public Information Officer may be appointed by the Student Body President if desirable. Elected and appointed Student Government officers with voting rights: President, Vice-President, Secretary/Treasurer, Legislative Senator, Academic Senator, Administrative Senator, and Student Activities Coordinator.

  • Section 2

    The faculty advisor will be the Director of Student Programs and/or his/her designee.

  • Section 3

    During the academic year, the ASTVCC Student Government shall hold one weekly meeting on such day and at such place as shall be determined by the elected officers. It may hold other meetings at the discretion of the President or as the officers may desire. In the event that unusual conditions prevent a weekly meeting, the ASTVCC Student Government may hold a minimum of two meetings per month.

  • Section 4

    Officers will not be required to meet regularly during the summer months. However, all officers are required to attend a summer training session which will be determined by the advisor of the ASTVCC Student Government.

  • Section 5

    All ASTVCC Student Government meetings must be open to any member of the ASTVCC (See Article 1, Section 4). However, the ASTVCC Student Government reserves the right to hold an executive session during official session to discuss confidential or personnel matters.

  • Section 6

    A special meeting can be called by any member of the ASTVCC Student Government to conduct business. Written notice must be posted twenty four (24) hours prior to the scheduled meeting.

  • Section 7

    An ASTVCC Student Leadership Team Contract shall be signed by each member of the ASTVCC Student Government prior to the fall term. Back to Top

Article IV: Finances and Initiative

  • Section 1

    ASTVCC membership fees are paid quarterly, in the form of services and activities fees, as determined by the Associated Student Government and approved by the TVCC Administration.

  • Section 2

    The Associated Student Government will have general supervision over all ASTVCC services and activities monies including the annual operating budget, the capital projects account, and the reserve account. The Director of Student Programs or his/her designee shall prepare the annual budget in consultation with the Associated Student Government by March 15th of each academic year and forward it to the administration for their approval.

  • Section 3

    The Associated Student Government will follow published guidelines and procedures governing the establishment, expenditures, and funding of programs, activities, events, and projects, supported by the services and activities fees. These published guidelines will be under the direction of the Director of Student Programs in the Financial Procedures Manual for the Governance of Services and Activities Funds.

  • Section 4

    The Associated Students shall have the ability to take initiative or propose any voluntary student fee, special measure, or action item with a petition signed by a minimum of 10 percent of the Full Time Associated Students. The petition shall be presented to the Associated Student Government for review, discussion, and a decision. The Associated Student Government shall have the ability to take the same initiative and make a decision on the respective issue.

  • Section 5

    The Associated Student Government shall have the ability to take action on any item in accordance with applicable policies of the Board of Education of Treasure Valley Community College. If there are no specific Board of Education policies, the decision of the Associated Student Government shall prevail.

  • Section 6

    All Associated Student Government officers shall be compensated in the form of tuition waiver finances or through Services and Activities stipends. All stipends are governed by the ASTVCC Student Leadership Team Contracts. Back to Top

Article V: Elections and Appointments

  • Section 1

    Elections shall be held for the ASTVCC President and Vice President. Elections are conducted in the manner prescribed in Article V, Section 5. To be eligible for office, a student must meet the requirements of Article V, Section 2 and have completed one successful term at TVCC in the previous academic year. The Secretary/Treasurer, Legislative, Academic, and Administrative Senator positions and Student Activities Coordinator shall be appointed to office. No previous college experience is required to apply for these positions. The appointment process shall be conducted through an application and interview process overseen by the Director of Student Programs. The Secretary/Treasurer, Legislative, Academic, and Administrative Senators and Student Activities Coordinator shall interview with the outgoing and incoming ASTVCC Presidents and Vice Presidents, or their designees. Based on the recommendation of this committee, the Director of Student Programs will review and appoint the five respective offices. The Director of Student Programs will have the final authority to appoint students in good standing to their respective offices. ASTVCC applicants for the Secretary/Treasurer, Legislative, Academic, and Administrative Senator positions and Student Activities Coordinator will be appointed no later than July 1.

  • Section 2

    All Student Government officers or candidates for office must be a student in good standing with Treasure Valley Community College. A student in good standing is defined as one who is currently registered for twelve (12) or more credits and has maintained a quarterly and cumulative GPA of 2.50 or higher. Successful candidates must remain a student in good standing while serving their respective term in office.

  • Section 3

    The tenure of the Associated Student Government Officers shall begin on July 1st of the election year and conclude the following year on June 30th.

  • Section 4

    An Election Committee shall be appointed by the Associated Student Government President, which will serve as the final authority concerning election to office. The committee will also oversee campaign rules, regulations, and issues for the annual election process. The committee shall be comprised of no less than three students and the Associated Student Government Advisor and Assistant to Student Programs. No candidate for office shall be a member of the Election Committee.

  • Section 5

    The Election Committee shall announce election dates, caucuses, rules and regulations, at least three weeks prior to election. All candidates for President and Vice President will be required to participate in a minimum of three caucus sessions to be held on campus. Candidates will present platforms, information, and ideas to the student body during these sessions. Students will be afforded an opportunity to provide qualitative feedback and select a candidate based on the caucus sessions. The Election Committee will review feedback and participation in the campaign process as a portion of the criteria when making the final selection. Elections shall be held no later than the seventh week of the spring quarter and officers shall assume their duties officially on July 1.

  • Section 6

    Any student meeting the established criteria for office must file a petition gathering at least 50 signatures of the ASTVCC membership.

  • Section 7

    In the case that there are no candidates for election, officers from the prior year are asked to remain in office until suitable replacements are found and a special election can be conducted.

  • Section 8

    If all offices are unopposed and there are no "write-in" candidates that have met all specifications of the established election rules and regulations, elections are still to be held and will be considered valid.

  • Section 9

    Elections shall be determined by the appointed Election Committee. Criteria for selection includes feedback from the student body (through the caucus sessions), involvement in the campaign process, platform, and demonstrated experience in the interview process.

  • Section 10

    The newly elected ASTVCC officers shall be sworn in at the end of the last Senate Meeting of the spring quarter.Back to top

Article VI: Probation and Termination from Office

  • Section 1

    Any elected or appointed member of the Associated Student Government of Treasure Valley Community College in office that does not meet the requirements of Article V, Section 2 will automatically be placed on probation for the quarter following the failure to meet the requirements. Probation is defined as one academic quarter with the loss of the quarterly stipend or tuition, loss of office responsibilities and privileges.

  • Section 2

    Any student placed on probation may appeal to the Associated Student Government for re-instatement. A hearing will be conducted in an executive session of a regularly scheduled meeting of the Associated Student Government to determine if re-instatement status will be granted. The Associated Student Government has the authority to grant re-instatement with any parameters including partial funding, responsibilities or a designated contract that the student must fulfill. The officer must achieve the appropriate credit load and/or grade point average (2.5 quarterly and cumulative G.P.A.) by the end of the probation period, or they will automatically forfeit their position.

  • Section 3

    Probation may be granted a maximum of one time per academic year for each Associated Student Government member. If an Associated Student Government officer is placed on probation, they will not receive any funding until they regain active status on the Associated Student Government.

  • Section 4

    Any member of the ASTVCC Student Government who does not fulfill his/her duties per the Student Government Officer Agreement or engages in behavior that is unbecoming of a Student Government officer may be placed on probation or terminated from office by a majority vote of the ASTVCC Student Government or through a discipline hearing conducted by the Dean of Student Services or his/her designee. The officer will be afforded the opportunity for a hearing before the ASTVCC Student Government officers prior to a determination. The following could result in termination from office;

    1. Failure to meet the requirements for membership in the Associated Student of Treasure Valley Community College. (See Article 1, Section 4)
    2. Failure to meet the requirements of a student in good standing status for more than one (1) term in an academic year. (See Article 5, Section 2)
    3. Failure to meet the requirements of The ASTVCC Student Leadership Team Contract shall result in either probation or termination from office upon the determination of the Associated Student Government.
    4. Engaging in behavior that is unbecoming of an ASTVCC officer.
  • Section 5: Mitigation Circumstances
    1. Mitigating circumstances must be documented in writing prior to the scheduled hearing before the Associated Student Government.
    2. Students who do not meet the requirements for office, because of mitigating circumstances, may be exempt from probation contingent on the approval of the Associated Student Government.
  • Section 6: Appeals
    1. Students with probation or termination designations may appeal this status at any time through the Student Programs office.
    2. Appeals will be heard by the Director of Student Programs and the Dean of Student Services. A decision regarding the appeal will be determined within one week of the scheduled appeal hearing.

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Article VII: Vacancies

  • Section 1

    In the event that the office of the Associated Student Government President is vacated, the Associated Student Body Vice President will succeed to the office of President. The new President shall promptly select a Vice President to office. This appointment shall be conducted through an application and interview process by the Associated Student Government and overseen by the Director of Student Programs.

  • Section 2

    In the event of a vacancy for any elected office within Student Government, the President shall organize an interview and application process to appoint an individual to the vacated office. This process will be overseen by the Director of Student Programs. In the event of a vacancy due to probation, the same interview and application process will apply.

  • Section 3

    Should both the offices of Associated Student Body President and Vice President be vacated simultaneously, a special election will take place within fourteen (14) academic days. During the interim, the Associated Student Body Secretary shall serve as the presiding officer.Back to Top

Article VIII: Vacancies

  • Section 1: Duties of the ASTVCC President
    1. The President shall preside over all meetings of the ASTVCC Student Government and serve as an ex-officio member of all Student Committees.
    2. Shall be responsible for the executive and administrative work of the Associated Student Government and represent the needs and concerns of members of the ASTVCC.
    3. Shall at all times uphold the constitution of the ASTVCC and sign all official documents and action items of the ASTVCC Student Government.
    4. Develop the weekly agenda and work to distribute assignments and manage the daily affairs of the Associated Student Government.
    5. Shall work in conjunction with the Director of Student Programs to develop a training program that assists students with their professional and personal growth in the ASTVCC Student Government.
    6. Shall have no vote as a member of the ASTVCC Student Government except to create or break a tie.
    7. Shall attend the Board of Education meetings and other governance committees and be responsible for informing the ASTVCC Student Government of business conducted by the Board of Education and other institutional committees.
    8. Shall represent the ASTVCC Student Government at public events or gatherings and serve as the official spokesperson when necessary.
    9. Shall be the designated official to make all appointments with the ratification of the ASTVCC Student Government unless otherwise specified in the Associated Student Government constitution.
    10. Shall be authorized to approve funding requests from the capital and reserve accounts in consultation with the Director of Student Programs. These budget requests are not to exceed $5,000.00 for the fiscal year.
    11. Shall work closely with the Legislative/Academic Senator on statewide legislative issues that affect Treasure Valley Community College and work to attend all scheduled OCCSA meetings.
  • Section 2: Duties of the Vice President
    1. The Vice President shall be a voting member of the ASTVCC Student Government. He/she shall assume the duties of the President in his/her absence.
    2. Shall oversee the operation of all clubs/organizations on campus and assist with the management of their activities, events, and projects.
    3. Shall coordinate the execution of club days to allow clubs the opportunity to publicize and recruit members.
    4. Shall be the liaison for all club requests from the ASTVCC Student Government contingency account and work to ensure that all club expenditures are within the established guidelines.
    5. Shall work to charter new clubs/organizations and ensure that resources are available for retention of existing clubs/organizations.
    6. Shall work to represent multicultural interests on campus through outreach programs to the campus and community.
    7. Shall serve on the Student Services council as a voting member and represent the ASTVCC Student Government on other college committees.
    8. Shall perform other duties as may be assigned by the President or Director of Student Programs.
  • Section 3: Duties of the Secretary/Treasurer
    1. The Secretary shall be a voting member of the ASTVCC Student Government and serve as the presiding officer in the absence of the President and Vice President.
    2. Shall be responsible for recording and publishing minutes and official documents for the Associated Student Government.
    3. Shall keep a legal record of documents in the office in a location which the public can view and utilize.
    4. Shall order and manage the distribution of all office supplies for the Associated Student Government.
    5. Shall keep an updated file of student personnel and distribute a phone list among Associated Student Government officers.
    6. Will serve as a member of the college executive council and at least one other college governance committee.
    7. Shall assist the Director of Student Programs in the accounting of ASTVCC funds and Student Government approved expenditures.
    8. Shall prepare monthly financial reports for the members of the Associated Student Government.
    9. Shall keep an accounting of the reserve and capital accounts and assist with the ongoing development and updating of the Financial Procedures Manual for the Governance of Services and Activities Funds.
    10. Shall work to develop the annual budget allocations report and assist with any special contingency requests throughout the year.
    11. Shall serve as the official liaison between the TVCC recruiting office and organize panel discussions, recruiting trips, and participate in college visits.
    12. Shall work to schedule businesses and vendors on campus to promote business relationships and generate funds.
    13. Shall perform other duties as may be assigned by the President or Director of Student Programs.
  • Section 4: Duties of the Legislative Senator
    1. The Legislative Senator shall be a voting member of the ASTVCC Student Government.
    2. Shall serve on at least one college governance committee.
    3. Shall be delegated the authority from the Associated Student Government President to represent and make decisions regarding the involvement of the ASTVCC in statewide efforts.
    4. Shall be the official Treasure Valley Community College student representative and contact regarding federal and state legislative issues, the Oregon Community College Student Association, statewide concerns, and business relating to community college students in general.
    5. Shall meet regularly with the Treasure Valley Community College President regarding current legislative issues.
    6. Shall work to promote voter registration and civic activism within the student body.
    7. Shall serve as the chairperson for special committees as assigned by the Associated Student Government President.
    8. Shall perform other duties as may be assigned by the President or Director of Student Programs.
  • Section 5: Duties of the Academic Senator
    1. The Academic Senator shall be a voting member of the ASTVCC Student Government.
    2. Shall be delegated the authority from the Associated Student Government President to represent and make decisions regarding the involvement of the ASTVCC in academic decisions.
    3. Shall meet regularly with the Director of Human Resources to promote and build a Student Labor Program.
    4. Shall oversee projects which specifically address student benefits (i.e. Student Discount Cards) and community projects.
    5. Shall meet regularly with the Treasure Valley Community College Vice President regarding current academic issues.
    6. Shall work to involve students in the tenure review process of faculty members.
    7. Shall serve as the chairperson for special committees as assigned by the Associated Student Government President.
    8. Shall perform other duties as may be assigned by the President or Director of Student Programs.
  • Section 6: Duties fo the Administrative Senator
    1. The Administrative Senator shall be a voting member of the ASTVCC Student Government.
    2. Shall serve on the Administrative Services Council and at least one other college governance committee.
    3. Shall be directly involved with the Secretary/Treasurer in the annual development of the Services and Activities budget and work to annually review the financial code and budget guidelines.
    4. Shall meet regularly with the Treasure Valley Community College Dean of Administrative Services regarding current budget and administrative issues.
    5. Shall meet and work with the Director of Physical Plant to work and collaborate on capital and campus projects.
    6. Shall work to involve students in the annual development of administrative policies that affect students on campus.
    7. Shall serve as the chairperson for special committees as assigned by the Associated Student Government President.
    8. Shall perform other duties as may be assigned by the President or Director of Student Programs.
  • Section 7: Duties of the Student Activities Coordinator
    1. The Student Activities Coordinator shall be a voting member of the ASTVCC Student Government.
    2. Shall serve as the liaison between the Student Senate and the Activities Board, bringing proposals and reports forward for approval or informational purposes.
    3. Work in conjunction with the Director of Student Programs and/or his/her designee to supervise, develop, and execute a comprehensive, entertaining and educational program for students, staff, faculty, and the community.
    4. Shall work in conjunction with the Director of Student Programs to interview, select, and oversee the activities of all Student Activities programmers.
    5. Shall work with the members of the TVCC staff who coordinate facilities scheduling to ensure that all activities are properly scheduled through the quarterly calendar.
    6. Shall work to ensure that all contracts and financial forms have been processed through the office of Student Funded Programs.
    7. Shall oversee the Student Activities Coordinator for the Caldwell Campus and ensure that activities are being executed.
    8. Shall meet weekly with the Director of Student Programs and/or his/her designee to discuss the execution and logistical components of the upcoming activities.
    9. Shall serve as the official student representative for all contracts negotiated by student programmers and assist with the preparation of budgets on a quarterly and annual basis.
    10. Complete all other duties as may be assigned by the Director of Student Programs and/or his/her designee and the ASTVCC Student Government President.
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Article IX: Judicial Board

  • Section 1

    A Judicial Board may be convened within two weeks of written request from two-thirds (2/3) majority of the Associated Student Government, the Associated Student Government President, or the Director of Student Programs and/or the Dean of Student Services.

  • Section 2

    The Judicial Board exists to serve as a separate body which will render judgment in intra-governmental disputes, disciplinary appeals and disciplinary hearings. Official capacity is defined as an officer who is representing the college.

  • Section 3

    The Judicial Board is a standing committee of five voting members chosen by the Director of Student Programs and the Dean of Student Services who are chosen at large. The Director of Student Programs and the Dean of Student Services shall serve as ex-officio members of the committee and assist with the orchestration of the hearings.

  • Section 4

    All hearings of the Judicial Board are closed to the public and press and are considered confidential and personnel matters. The Judicial Board shall have two academic weeks from convening to reach a decision.

  • Section 5

    Decisions of the Judicial Board shall require a 2/3 majority vote of the members of the Board. The decision of the Judicial Board will serve as a recommendation of action to the Associated Student Government.

  • Section 6

    Findings of the Judicial Board will be presented to the Associated Student Government at a special closed session. Upon, hearing the findings of the Judicial Board, the members of the Associated Student Government will vote to take appropriate action. The Associated Student Government will serve as the final decision making body for all Judicial Board findings.Back to Top

Article X: Parliamentary Authority

  • Section 1

    The current edition of "Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically outlined in this constitution.

Article XI: Amendments

  • Section 1

    This constitution should be reviewed annually to maintain consistency with updated Associated Student Government policies and institutional policies.

  • Section 2

    Amendment procedure requires two-thirds (2/3) vote at any regular meeting of the Associated Student Government provided that written notice of any proposed amendments have been distributed to all voting members of the Associated Student Government at least two weeks prior to the meeting at which the proposals are to be considered.Back to Top